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Share the requirement and the date it has to be ready. Those two things determine most of the answer.
What to include
The more of this you can send up front, the faster the quotation comes back.
- What is being delivered, and where
- The fixed date — show opening, event day, or delivery deadline
- For an exhibition: the organiser, stand size, and whether it is space-only or shell scheme
- For procurement: specification, quantity, and whether the goods are imported
- Whether the client may be named publicly in a future case study